General Medical Officer (GMO) Manual: Administrative Section
Security Manager
Department of the Navy
Bureau of Medicine and Surgery
Important points
- A person you will get to know at the command is the security manager. This person is responsible for the security of classified material in the command.
- Classified material is defined as any matter, document, product, or substance on or in which classified information is recorded or embodied.
- Classified information is official information that has been determined to require, in the interests of National security, protection against unauthorized disclosure and is so designated. Classified information can take the form of written material, films, audio or videotapes, computer hard and software, and certain cryptographic equipment.
Classified Information
Classified information is categorized depending upon the specific degree of protection needed. There are three types of security classifications:
Not everyone is allowed to view classified material. The right to view classified material is determined by two things:
There are three steps to gaining access to classified material:
- Step One
Determine that you have a need to know.- Step Two
Determine the level of security material you need to view.- Step Three
A personal security investigation of that individual shall take place.
A personal security investigation is an investigation of a person's loyalty, reliability, trustworthiness, and judgement.
There are four basic kinds of personal security investigations:
- National Agency Checks (NAC)
This is the most common investigation. It is a check of Federal agencies' files. It is the basic part of all investigations. If information is found that needs to be investigated then an expanded investigation occurs.- ENTNAC (Entrance NAC)
Entrance investigation upon entrance into the service by enlisted members.- NACI (National Agency Check and Inquiry)
Used to check civilian employees.- Signal Scope Background Investigation (SSBI)
Consists of a NAC along with interviews and written inquiries.
Different investigations are done for different levels of classified material to be viewed:
- Top Secret-SSBI
- Secret-NAC or ENTNAC
- Confidential-NAC or ENTNAC
There are certain responsibilities after being granted a clearance.
- Classified material shall never be shown or discussed with personnel who do not have a clearance.
- Classified material shall only be shown to a person who has a need to know even if that person has a clearance.
- Classified material will be discussed over secure phones only.
- Classified material will never be left unattended. If classified material is found, it will be turned over to the security manager.
- If any knowledge of classified material being handled improperly is brought to your attention, you must notify the security manager.
- Classified material will only be copied on designated copiers.
- Anyone approaching you for the purpose of extracting classified information should be immediately reported to Naval Criminal Investigative Service (NCIS) or the security manager.
Classified materials are kept in special, designated safes. If found open, immediately close the door to the safe and notify the security manager.
Reference
- OPNAVINST 5510.1
Reviewed by Mrs. Claudia J. Mackey, Security Assistant, BUMED, Washington, D.C. (1999).