General Medical Officer (GMO) Manual: Administrative Section

Officer Fitness Reports

Department of the Navy
Bureau of Medicine and Surgery


Requirements for Fitness Reports

Navy regulations require that records be maintained on officers which reflect their fitness for the service and performance of duties. Fitness reports form a primary basis for selecting officers for advanced training, specialization, duty assignment, promotion, and command.

Meritorious Conduct

Fitness reports shall not be used to reward specific meritorious actions. Meritorious conduct shall be mentioned or taken into account when evaluating aspects of performance and personal traits to which it relates.

Misconduct

Fitness reports shall not be directed as punishment or used as an alternative to the proper disposition of misconduct under the Uniform Code of Military Justice (UCMJ).

Adverse Matter

Navy Regulations, 1973, article 1110, requires that a fitness report containing adverse matter be referred to the officer for a statement before being placed in the official record.

Periodic Regular Reports

Officers on the active duty list.

    RADM (0-7 and 0-8)

    31 July

    CAPT

    31 July

    CDR

    31 August

    LCDR

    31 October

    LT

    31 January

    LTJG

    28 February

    ENS

    31 May

    CW04/3

    31 March

    CW02/1

    30 September

    Officers not on the active duty list.

    RADM (0-7 8 0-8)

    31 July

    CAPT

    31 July

    CDR (TAR)

    31 August

    CDR (other)

    30 September

    LCDR

    30 September

    LT

    31 October

    LTJG

    30 September

    CW04/3

    31 March

    CW02/1

    31 March

How Important are FITREPS?

As mentioned earlier, fitness reports are used for all of the crucial decisions made for a naval officer in his or her career. The quality and contents of each fitness report depends, to a great extent, on the involvement of the officer being reported on.

Competition

Competition for all programs is getting tougher each year. It is incumbent upon each officer to narrow the odds when strong performance and leadership are concerned. The initiative to correctly and completely document all aspects of performance must be demonstrated by the officer.

The type of Information

The type of information which should be included in fitness reports includes: quality of contributions made in each billet held, extent of leadership skills, the ability to assume increased responsibility, operational performance, qualifications attained, courses completed, equal opportunity performance, and mentoring of junior personnel.

Point of Contact

Questions concerning Fitreps should be addressed to NPC-311. If you find that your microfiche or Performance Summary Report (PSR) is missing a FITREP, please use the following address and phone numbers for assistance:

COMMANDER, NAVY PERSONNEL COMMAND
PERS 311
5720 Integrity Drive
Millington TN 38055-3110


COMM: (901) 874-3313/3315/3316

DSN: 882-3313/3315/3316

Fax: 882-2761

Email: npc311@persnet.navy.mil

Reference

  1. BUPERSINST 1610.10 Performance Evaluation and Counseling Manual (EVAL Manual).

Revised by Mr. Doug Warf, Customer Service Supervisor, PERS 311, Navy Personnel Command, Millington, Tennessee. (1999).

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