General Medical Officer (GMO) Manual: Administrative Section
Correspondence
Department of the Navy
Bureau of Medicine and Surgery
Introduction
Writing is expressing thoughts on paper. Your writing represents you when you
cant be there in person. If your writing is flawed, your reader will believe your
thinking is flawed.
The Department of the Navys Correspondence Manual and the Government Printing
Office (GPO) Style Manual (1984) provide required standards for writing. Always write to
the level of your audience and don't try to impress your reader with unusual or difficult
to understand words and phrases. Write in clear, concise, short sentences. When finished,
have someone read your correspondence. Be grateful for comments, corrections, and
suggestions that can be applied to your written material.
Recommendations
Obtain a copy of SECNAVINST 5216.5, the Department of the Navy Correspondence
Manual, and read section B entitled "Organized Writing". Just about every writer
of official correspondence has a copy close at hand. Aboard ship, the chief or senior
enlisted in sick bay can get one for you. When ashore, ask the department secretary for a
copy or ask your supply officer. This reference is free.
How To Write In Navy Format
There are many different types of naval correspondence, but they are all
based on a standard format. The format for a naval letter and an example is shown below.
![SampleLetter.gif (74104 bytes)](SampleLetter.gif)
References
-
SECNAVINST 5216.5, Department of the Navy Correspondence Manual.
-
Government Printing Office Style Manual, 1984. Available from the Superintendent of
Documents, U.S. Government Printing Office, Washington, DC 20402, stock number 021-000
00120-1.
Reviewed by HMCS(FMF) Johnny West, MED-911, BUMED, Washington, D.C. (1999).
Approved for public release; Distribution is unlimited.
The listing of any non-Federal product in this CD is not an
endorsement of the product itself, but simply an acknowledgement of the source.
Operational Medicine 2001
Health Care in Military Settings
Bureau of Medicine and
Surgery
Department of the Navy
2300 E Street NW
Washington, D.C
20372-5300 |
Operational
Medicine
Health Care in Military Settings
CAPT Michael John Hughey, MC, USNR
NAVMED P-5139
January 1, 2001 |
United States Special Operations Command
7701 Tampa Point Blvd.
MacDill AFB, Florida
33621-5323 |
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